Etobicoke Community Concert Band delights audiences in Broadacres Park, by Sean Howard (2016)
A good place to start, and bring multiple stakeholders together, is to create a planning committee. The committee might be made up of representatives from government, partner institutions or organizations, artists, event organizers/planners, community agencies and other non-profits. Invite community members as well because input from residents helps to create an event that resonates at a local level.
Together the planning committee can develop a production plan, incorporating sections on location, infrastructure, accessibility, weather contingencies, planning, staffing and volunteers, etc. Your plan should be thorough enough to act as your go-to guide in producing the event.
“Everybody's friendly and makes me feel that I'm included.”
- Attendee in Fred Johnson Park, 2018
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TIP
Don’t forget to schedule a wrap-up meeting so those involved can debrief what happened, what worked, and what didn’t. If you intend to run another event, this feedback will help you start the planning for the next year and give you a good idea of how much lead time is needed.